Readying your business for an office move can often be a lot more stressful than your run-of-the-mill residential moving process. To have the most successful office or corporate relocation possible, you’ll need to properly prepare your office and your employees so that they’re ready to take on what’s ahead of all of you. Bringing your business to a new area and giving it a fresh start is extremely exciting and can allow you to tap into a lot of potential that you might not have even known your business had.
From upgrading and expanding your space to just working in a space that’s more attuned to your business’ needs, having a new space can let your business grow and truly thrive. Getting your business to your new space before all of these can be allowed to happen, however, can be a bumpy ride if you’re not fully ready for it. From keeping your business functioning smoothly and without too much interruption in operations or your employees’ productivity throughout the process, plus ensuring that your actual moving process runs smoothly, there’s a lot to take into account during an office.
Regardless of whether you’re just heading across town or relocating your business across the country, you should always have a moving plan and moving checklist in place to keep your business on track productivity-wise and in terms of packing and moving. This will let you tackle the process with a game plan and with minimum challenges or obstacles in your way.
Before we get into how to make an office checklist for yourself and your business, you should make sure to have your office moving company and moving date squared away before you begin any other part of your planning process.
When looking for office movers, make sure to look at moving companies that are experienced, well-priced, and specialize in corporate or office moving. These types of moves are usually very large and require special care and expertise to keep all of your items safe and organized. There are a lot of variables involved in office moving that require special attention to detail, or dismantling and putting back together that only those with specialties or years of experience in providing these services will give you.
The best way to find office movers for your corporate relocation is to look at customer reviews, their licensing, accreditations, and affiliations. Make sure to not just look at their reviews on their website, but those on third-party sites like the Better Business Bureau or Yelp. Recommendations from other businesses you trust or from friends and family can also put you onto dependable office moving companies who will treat you right.
If you’re looking for the right office movers for you, see what Morse Moving & Storage can do for you and your business. We’ll provide you with the best-specialized office moving service, attention to detail, and customer experience that you need when taking on a move of this scale.
When gearing up with office relocation, you should first plan out what your move is going to entail, and what you can do during the planning stages and packing process to keep yourself and your business on the right track.
If you’re making your moving checklist, you should include specific aspects like making an inventory of the items in your office, sorting through the things in your space and decluttering or putting aside nonessentials, settling up a relocation committee of employees or hiring a project manager, hiring an interior designer if needed, as well as hiring the right office moving company. The following are some of the other best things to add to your office timeline to keep you on track.
Once you’ve booked your movers, it’s time to set up an office moving schedule to keep yourself and your business on track for the most efficient packing process possible leading up to moving day. Having your goals set out for you and a feasible schedule in place to allow you to pack and prepare gradually, without undue stress or rushing when your deadline approaches.
Once you’ve made your moving timeline, it’s time to involve your staff and allow them to take part in the process. Involving your employees in your move as early as possible and making sure they’re involved and ready for the move will make the transition easier for them and will make your planning process a lot easier as well.
Once you’ve let your employees know about your move and have set up tasks to get them and the office ready for your movers, you should get volunteers to form an official relocation committee. This committee will allow you to better delegate responsibilities and will help you oversee all of the tasks or assignments you or they have given out.
As we mentioned before, having open communication with your employees is integral to the success of your move, especially if you’re headed over long distances, or if your move will require (or encourage) them to move as well. If you have a lot of employees, you obviously won’t be able to have face-to-face conversations with everyone about your move, but creating a presentation accompanied by an open-floor discussion to hear your employees’ thoughts can make a world of difference in how smoothly your move goes.
If you’re able to access your new office, or if it’s not too far away to regularly go to to prepare, planning out your new space on-site will let you effectively plan and take on your new office design, and will let you visualize how you’d like your employees to function in their new space.
When it comes to tackling the actual moving process itself, you should always create an office inventory of all of the furniture and individual things that are in your space. Especially if you’ve been in your space for a while, it’s easy for a ton of materials and excess items to build up in your space, so knowing what’s where and how much of everything there is will make your packing and decluttering process go smoothly.
Once you’ve taken an inventory, it’s time to declutter the excess or unused items you’re bound to find in your space. You can choose to donate, sell, or store these items to keep your new space organized and to make your move less expensive and more straightforward.
After effectively decluttering, it’s time to get ready for your movers to come to pack away your furniture and equipment and to get ready for the move itself. Prepare your employees and ensure your committee has completed their goals, and get ready to head out to your new space!
When it comes to planning out your office moving process, look no further than Morse Moving & Storage. Using the right corporate movers for your relocation will allow you to work with experienced professionals who will allow your entire experience to run smoothly. See what we can do for you and your business today.
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